Report Writing | Common mistakes to avoid

  • Objectivity
    • Understanding the main and relevant problem. Make a Mindmap.
    • Answer only the question asked and within context
    • Write paragraphs that are relevant in respect to the question asked. Be specific.
    • Keep the answer simple and void of unnecessary information
    • Limit the scope and go deeper- E.g. concentrate on a department and get enough detail compared to the entire organization (within the context).
  • Content/writing
    • Consider all the sections/topics as in the assignment. 
    • Use your own word- rewrite sentences you copied to avoid plagiarism. Do not include content you do not understand and/or cannot explain.
    • Consider local (Bangladeshi) examples rather than from books/online. 
    • Using fact based recommendation/decision/solution/statement. Validate  it with an experienced person (company guide, faculty ...)
    • o a sanity check before submitting answer- does this answer make sense? 
  • Organizing & formatting
    • Use MS Office- learn new techniques as necessary
    • Allocate time for formatting.
      • Use the spell checker
      • Limit the use of capital letters
      • Don't use red color and/or unnecessary highlights in your document
      • Don't use irrelevant layout elements/graphics
    • All diagrams need to be relevant and explained
    • Document has to maintain a natural/coherent flow

Organizational profiles are a rather broad concept. To make it manageable, you can use a template like the one attached.

How should I choose an organization for my Group Assignment (also term project)?

The organization you choose needs to be medium or large size with an approximate 50 or more people working.
Choosing an Organization.jpg

Report Writing & Formatting Guidelines

Writing- Use your own words and stay focused

A report is your voice on the topic. If you are copying from somebody else (e.g. to emphasize a point), reference them. Keep your report as short as possible without losing relevancy (important facts). Stay focused on answering the original question and do not digress. You are wasting valuable time of your audience by providing information that they already know or that are not relevant. Be brief and specific in your introductions. For example, you should not explain a known theory but explain its relevance using a sentence or two. If you are unsure or you want to keep the theory for reference, include it in the appendix.

Be specific and relevant with respect to the subject matter in consideration.

  • Do not include definitions in the main report (use appendix if you feel it is important)
  • Briefly explain all your quotes/referenced items. Also, limit your usage of quotes.
  • Use process maps, comparison tables, and graphs to illustrate your point.
  • Do attach irrelevant and/or large data in the appendix. For example, include the "Survey Questions" and large tables in the appendix- make a chart or a concise table to include that in the main report.

Formatting- Use a Word Processor and give it some time

  1. Cover Page- Create a visually appealing design using templates available in Microsoft Word.
  2. Paragraph formatting- Use the built-in styles of Microsoft Word. Choose a line-spacing no more than 1.2 and a font-size of 12. You can use a standard "report template" to accomplish this.
  3. Table of Content- Use Microsoft Word to auto-generate your table of content.
  4. Use bibliography Do credit all your sources (use bibliography). You reference your content in the appendix. Use Microsoft Word's referencing feature to manage source and auto-generate your bibliography. Search YouTube for more detail.

What should be on my slides? [Presentation]

Be professional in all aspect including dress-code, conduct, preparation, delivery.

  • Use keywords in your slides compared to using whole sentences
  • Use an agenda with the following sections
    • the issue (problem statement)
    • significance
    • analysis
    • solution and proofs that the solution will work. Consider effectiveness, savings, feasibility, implementation
    • conclude with future direction

Report Writing | General Grading Criterion (Rubric)

The following grading criterion applies if there is not a grading criterion explicitly set.

Grading Criterion

Professional preparation, appearance and conduct. 15%

Structure and organization of the report (clarity).


Correct identification of the problem.


Thoughtfulness, Correctness and Thoroughness of the analysis


Fact based analysis- graphs, process maps, and comparison tables..


Realistic decision considering implementation consideration..

Fact based decision- graphs, process maps, and comparison tables. 10%


  • Follow the plagiarism policy.
  • Report Writing | Components of a report

    Consider your group as an outside consultant team working for the organization. Your team is assigned this project by your reporting manager (a top level official). Your audience is the senior management of the company.

    Components of a report

    1. Title Page

    • Include assignment title, group name, member names and IDs, course information and dates.

    2. Executive summary

    The executive summary is designed to be read by people who will not have time to read the whole report or are deciding if this is necessary- you need to say as much as possible in the fewest words. The executive summary should briefly outline the subject matter, the background issue (problem statement), the scope of the investigation, the method(s) of analysis, the important findings arguments and important issues raised in the discussion, the conclusion and recommendations. To simplify, use this sequence to organize your content (1) Goals, (2) Problems (that you encountered during your study), (3) Results and (4) Recommendations. Consider revising the summary and eliminate the topics that are less relevant.

    • Maximum 200 words.

    3. Declaration of originality

    In this are you will need to declare that the project report written and submitted to the Adeyl Khan, North South University is your own content which has not been copied and.or reproduced elsewhere. You also need to acknowledge that such reproducing is liable for punishment in any way the university deem fit. The declaration statement needs to be signed by all the members of the group.

    • Please limit your "Declaration of originality" to a single page
    • Make sure all the group members sign it

    4. Company guide certification

    The point of conatct of the company you will work on will act as a guide. This is the person who will help you get relavant information from the organization. In this part your guide will certify that the project at the company was done under his/her guidance and it is an original project. This document needs to be signed by the group members as well as the guide. Make sure to include the contact information and the designation of the guide.

    • Please limit your "Company guide certification" to a single page

    5. Acknowledgement

    In this section you acknowledge the contributors who helped you complete the project by cooperation, guidance. Be specific regarding what is the contribution you want to acknowledge.

    • Please limit your acknowledgement to a single page

    6. Table of contents

    See the General Reporting Guidelines.

    7. Contents

    Content section of the report can have a maximum of 12 pages except full page diagram that you create. See the General Reporting Guidelines

    8. Bibliography

    See the General Reporting Guidelines.

    Group of organization versus an individual organization

    Group of organization has its own business processes, strategy and policies compared to individual organization. Often they are similar to their daughter organizations yet they needs to be distinguished during your term project.

    More often than not you will work with a particular department because of the scope of your project. And you will need to determine the parent of the department.